Privacy policy
Data Protection Information
This information is addressed to our existing and former clients, prospective clients and potential future clients as well as their respective shareholders, governing bodies and other employees.
1. Data processing purposes
We will process you personal data for establish, manage and handle the business relationship and in the case of an already placed engagement.
2. Legal basis for the processing
If you are a prospective client or a potential future client, we will process your contact data for the purpose of direct advertising by electronic mail or telephone only with your consent in accordance with Art. 6 (1) letter a) of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC ("GDPR").
If you are our client, we will process your personal data since it is necessary for the performance of a contract we concluded with you (Art. 6 (1) letter b) GDPR).
In all other cases, we will process your personal data on the basis of our overriding legitimate interest
to achieve the purposes mentioned in item 1 (Art. 6 (1) letter f) GDPR.
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3. Transfer of your personal data
If this is absolutely necessary for the purposes mentioned in item 1, we will transfer your personal data to the following recipients:
- service providers employed by us,
- administrative authorities, courts and public law bodies,
- certified public accountants for auditing purposes,
- cooperation partners and legal representatives working for us.
Some of the abovementioned recipients may be based outside the territory of the Republic of Poland or may process your personal data outside of the Republic of Poland. We take appropriate measures to ensure that all recipients provide an adequate level of data protection.
4. Storage period
As a rule, we store your personal data until termination or expiry of the business relationship as part of which we have collected your data, or until expiry of the applicable statutory limitation and storage periods, and additionally, until completion of any legal disputes in which the data serves as evidence. If you are a client, a former client, a prospective client/potential future client or a contact person of one of the above-mentioned persons, we will store your personal data for marketing purposes until you object to the processing of your data or withdraw your consent if the marketing measure is based on your consent.
After the abovementioned period to our legitimate interest, the data will be archived for 10 years to defend against any claims.
5. Your rights in connection with personal data
You are entitled, among other things, (i) to verify whether and which personal data we process about you and to receive copies of such data, (ii) to request that your personal data are rectified, supplemented or erased, as far as they are incorrect or are processed not in conformity with the law, (iii) to require us to restrict the processing of your personal data, (iv) in certain circumstances, to object to the processing of your personal data or to withdraw the consent to processing already given, whereas such withdrawal of consent will not affect the lawfulness of data processing before such consent has been withdrawn, (v) to request data portability, as far as you are our client, (vi) to receive information about the identity of third parties to whom your personal data are transferred and (vii) to lodge a complaint with the Data Protection Authorities.
6. Our contact data
Should you have any questions or requests regarding this information or the processing of your data, please contact us:
FILE Sp. z o.o., Warszawska 136, 21-080 Garbów, privacy@file-europe.com